Students CARES Act Funds

Lincoln University HEERF (I-III), ARP, & CARES Act Student Funds Request

(Revised August 16, 2021)

ROUND ONE (August 16, 2021, to September 24, 2021)

IF YOU HAVE RECEIVED TWO CARES/HEERF GRANTS FROM LINCOLN UNIVERSITY, YOU ARE NOT ELIGIBLE FOR A THIRD GRANT IN ROUND ONE. YOU WILL BE ELIGIBLE FOR A THIRD GRANT IN ROUND TWO IF FUNDS ARE AVAILABLE (Round 2: October 1 to November 29, 2021)

Student Eligibility Requirements: All DOMESTIC and INTERNATIONAL students who are or were enrolled at Lincoln University on or after the date of the declaration of the national emergency due to the coronavirus (March 13, 2020) are eligible for emergency financial aid grants from HEERF, regardless of whether they completed a FAFSA or are eligible for Title IV.

Lincoln is required to prioritize domestic students with exceptional need, such as students who receive Pell Grants or are undergraduates with extraordinary financial circumstances, in awarding emergency financial aid grants to students. This includes citizens, permanent residents, refugees, asylum seekers, DACA recipients, other DREAMers, and similar undocumented students.

International students (F1 Status) may also receive HEERF grants who have exceptional need after taking into consideration their cost-of-attendance VISA conditions. As mentioned above the priority must be given to domestic students before international students.

Lincoln University HEERF I-III, ARP, CARES Act Student Grant Funding

(Updated August 16, 2021)
  1. Estimated HEERF I-III, ARP, and CARES Act Eligible Lincoln University Students as of August 5, 2021:
      1. Current Students:  Lincoln University estimates that 375 current domestic and international students are all eligible to apply for HEERF (I-III), ARP, and CARES Act funding due to exceptional financial need.

      2. Fall 2021 New Students:  According to our university recruitment group, Lincoln University estimates that 300 new students in the Fall 2021 semester could qualify for this grant funding.

  2. HEERF (I-III), ARP, and CARES Act Grant Funding Process Steps:
    1. Student Notification of HEERF I-III, ARP, and CARES ACT Grant funding Availability:
      1. July 9, 2020:  All students were sent an e-mail using the “students@lincolnucasf.edu” student e-mail distribution list notifying them of the CARES Act grand funding opportunity. The e-mail included information about qualifying and applying for a CARES Act grant, and included an application form. Students were informed they must demonstrate eligibility for Title IV funds to qualify for the grant by submitting a FAFSA or by having a FAFSA already on file in the FSA system. The application requires the applicant to check a box that indicates the student understands he or she can only use CARES Act grant funds for CARES Act approved qualifying financial needs and/or expenses.

      2. July 9, 2020:  CARES Act grant funding documentation that was included in the e-mail list above is posted on the Lincoln University website under “Student CARES Act Funds” at this link: http://lincolnuca.edu/admission/stdscareactgrant.

      3. July 28, 2020:  A second CARES Act grant funding e-mail was sent to all LU students using “students@lincolnucasf.edu” that included the information document and the application.

      4. If funds still exist, follow-up e-mails will be periodically sent until the funds are depleted or the grant terminates.

      5. February 9, 2021: With the notification of additional CARES Act funds under HEERF II, Lincoln revised all forms to reflect changes allowed under HEERF II. Students were notified on February 9, 2021 using the LU website of this new CARES funding along with funds still available under HEERF I.

      6. June 4, 2021: With notification of the deposit of HEERF III and ARP funding in Lincoln’s account, Lincoln revised all forms to reflect changes allowed under HEERF III and ARP. All students were notified of these changes and funding on June 4, 2021 using the LU website that encompasses HEERF I-III, ARP, and Cares Act grant funding. In addition, all current students were sent an individual e-mail to their Lincoln University e-mail using students@lincolnucasf.edu notifying them of this grant opportunity for exceptional financial need due to the COVID-19 pandemic. The application requires the applicant to check a box that indicates the student understands he or she can only use these grant funds for HEERF III approved qualifying financial needs and/or expenses.

        1. There will be two grant funding rounds per semester or per summer session if funding permits. Students can submit applications by the add/drop date for the semester or summer session. Once the first round is completed, if there are surplus funds for the academic session, a second round will be available for students who did not submit an application in the first round to submit an application.

        2. Application requests are prioritized by need and by date received. Students are notified within 2-weeks following the add/drop date if they are going to receive an award and in what amount.

      7. With the anticipated volume of new and current students enrolled in the F2021 semester, the application and award process was revised. There will be two grant funding rounds if funds are available. During the first round (August 16 to September 24, 2021), current students who have not received two CARES/HEERF grants from Lincoln university are eligible to apply. For the 1st round, applications can be submitted starting August 16, 2021, and can be submitted until the 1st round closes on September 24, 2021. If there are funds available for a second round, all current students who did not receive a grant in round one are eligible to apply during the second round, which will begin October 1, 2021 and end November 29, 2021. The spreadsheet (Appendix A) was revised to prioritize those students with the greatest financial need for round one.

    2. Verification of Title IV Eligibility and Qualification for HEERF I-III, ARP, and CARES Act Grant Funding:
      1. There will be two funding rounds if there is enough funding available for the term. Verification will occur during the first round of an academic term for those applications submitted by the September 24, 2021. If funding permits, a second round for applications will occur within the term starting October 1, 2021 and ending November 29, 2021. For the F2021 semester, current students who have not received two round or more CARES grants from Lincoln university are eligible during the first-round. All current students who did not receive a grant in round one are eligible to apply during round two. In addition, starting with the fall 2021 semester, prioritization will also include if the student is attending her of his last semester at Lincoln in order to graduate with their degree.

      2. Student submits a grant application to financial aid (FA) staff, and for LU athletic students they will submit their application directly to the LU athletic director or his designee by the submission deadlines (September 24, 2021, and November 29, 2021). The athletic director or his designee will review the application to ensure it is complete, and will then forward it to the financial aid office. The athletic director, or the director’s designee receiving the application will sign and date the appropriate administrative box at the bottom of the form that indicates they have received it.

      3. All completed applications will be reviewed by FA to confirm eligibility and compliance with HEERF III, ARP, and CARES Act criteria for exceptional financial need. FA staff will verify if an applicant is enrolled as an Awarding HEERF I-III, ARP, and CARES Act Student Grant Funding undergraduate, graduate or (F1) international student. They will also verify if he or she is receiving Pell funding, Subsidized federal financial aid, and Unsubsidized federal financial aid in COD, ED-Express, or FA files. In addition, staff will check to see if the applicant has a private commercial student loan. Finally, they will verify that 1st round applicants have not received two CARES/HEERF grants from Lincoln.

      4. Once Step #2 above is completed, FA staff will enter a Prioritization Code Number on the application using the Appendix A Spreadsheet coding along with the corresponding grant award amount.

      5. The FA staff member performing the verification will sign and date the appropriate administrative box at the bottom of the application form.

      6. Once confirmed, the student’s application will be forwarded by FA staff to the finance and accounting office (F&A) for award disbursement after the add/drop date based on the prioritization of the student’s exceptional financial needs, the number of students applying for the grant, the estimated number of eligible students attending Lincoln, and the availability of grant funding for the duration of the grant award period (one-year).

    3. HEERF (I-III), ARP, CARES Act Grant Funding Determination:
      1. The F&A professional staff will review applications submitted to them by the financial aid office for the first and optional second round to ensure the applicant qualifies for a grant award based on the student’s qualifying exceptional financial needs, and in the case of round one, they have not received two or more CARES grants from Lincoln. This includes requests for using their grant finding toward outstanding student debit so they can continue enrollment or re-enroll at Lincoln.

      2. Beginning with the Summer 2021 session; HEERF I-III, ARP, and Cares Act grant applicants will first receive funding that is drawn from Lincoln’s HEERF I CARES Act grant, and once this fund is exhausted, funds from Lincoln’s HERRF II grant will then be used, and then HEERF III grant funds will be used until
        exhausted.

      3. The professional judgment of the F&A staff was used to determine the amount of the grant award based on the HEERF III final determination criteria that expanded eligibility beyond only Title IV eligible students to all domestic and international students with exceptional financial needs due to COVID-19. This decision considered the qualifying exceptional financial needs of students, the number of students applying for the grant, the estimated number of current and future Title IV eligible students, and the availability of grant funding for the duration of the grant award period (one-year). In addition, the determination criteria were expanded in the fall 2021 semester to take into consideration and include prioritization for students who are registered to take classes in their final semester in order to graduate with their degree.

      4. The award amount for qualifying students for the Fall 2021 semester will be different than in the past, and will be based on HEERF III prioritization requirements, the availability of funds and exceptional student needs. The revised Appendix A Spreadsheet will be used to prioritize exceptional student needs.

      5. If an applicant authorizes the direct tuition deduction and the payment of their Summerhouse housing LU Extension bill by checking both boxes, the FA office will determine the monetary distribution in the following order:

        1. The percentage allocation indicated by the applicant in the “tuition” and “Summerhouse housing” boxes.
        2. If both the Summerhouse payment box is marked and a “Housing (Non-Summerhouse)” percentage is indicated by the applicant in the table, that percentage will be used.
        3. If housing percentages are not indicated in the table, the explanation box will be reviewed to determine if the applicant’s intent can be interpreted through professional judgement. If the applicant is a student athlete, the athletic director or his designee should ensure the applicant’s intent when they review the document before forwarding it to the financial aid office.
        4. If the percentage allocation table indicates a percentage for tuition or housing, and both boxes are marked for authorizing direct payment, the percentage listed in the table will be used and the remainder of the grant will be used for the category that was left unmarked in the percentages table.
        5. If the percentages are not indicated in the table for tuition and housing, there is no indication of the applicant’s intent in the explanation section, and both boxes authorizing direct payment to Lincoln and LU-Extension for tuition and Summerhouse are marked; FA will exercise professional judgment and allocate 75% of the grant to LU tuition and 25% toward payment of their LU-Extension Summerhouse housing expenses.
      6. The Financial Aid office will send an e-mail to the student indicating they are scheduled to receive a grant and in what amount. The appropriate administrative boxes at the bottom of the application form will signed and dated by FA staff. On the form, FA staff will indicate the monetary distribution that was determined in #5 above. The approved application will be forwarded to the F&A office for disbursement. Changes to an application are not allowed after a check has been cut by the accounting department.

      7. Grant funds will be sent to the student by the F&A office within 10 days after their application was approved, they were notified by e-mail, and after the add/drop date. Grant recipients are required to sign and return the attestation form that attests he or she will use their grant funding for eligible HEERF (I-III), ARP, and CARES Act expenses. Under HEERF III conditions, grant recipients who wish to have their current or past tuition expenses directly deducted from their grant award are required to sign an authorization form at the time they complete their attestation form. If a grant recipient wants Lincoln University to pay the Lincoln University Extension organization for their student housing costs at Summerhouse, they are required to sign an authorization form at the time they complete their attestation form to transfer the funds.

    4. CARES Act Record Keeping & Disclosures
      1. The F&A and financial aid office work together to maintain all records as required by HEERF I, II, and III, ARP, and the Cares Act; and to submit required reports to ED.

      2. The number of HEERF I-III fund disbursements and in what amounts were posted on the Lincoln University website for public disclosure as required by the grant.

      3. All required CARES Act/HEERF I-III, and ARP funds public disclosure documents were posted on the university’s website under the “CARES Act” category.

      4. The financial aid office is responsible for maintaining records of students who have withdrawn from the university after receiving HEERF I-III funding.

 

APPENDIX A (revised 08/19/2021)

Code

  Enrollment Units EFC Max Grant Amount
  Undergraduate – FA    
1 12+ $0 $2,500
2 7 to 11 $0 $2,300
3 6 or less $0 $2,100
       
4 12+ $1-$5,500 $2,300
5 7 to 11 $1-$5,500 $2,100
6 6 or less $1-$5,500 $2,000
       
7 12+ $5,500-$10,000+ $2,100
8 7 to 11 $5,501-$10,000+ $1,900
9 6 or less $5,501-$10,000+ $1,700
       
  Graduate – FA    
10 9+ $0 $2,300
11 6 to 9 $0 $2,100
12 5 or less $0 $1,900
       
13 9+ $1-$5,500 $2,100
14 6 to 8 $1-$5,500 $1,900
15 5 or less $1-$5,500 $1,700
       
16 9+ $5,501-$10,000+ $1,900
17 6 to 8 $5,501-$10,000+ $1,700
18 5 or less $5,501-$10,000+ $1,500
       
19 9+ $10,000-$15,000+ $1,700
20 6 to 8 $10,000-$15,000+ $1,500
21 5 or less $1,000-$15,000+ $1,300
       
  Domestic UG    
22 12+   $1,500
23 7 to 11   $1,300
24 6 or less   $1,100
       
  International UG    
25 12+   $1,300
26 7 to 11   $1,100
27 6 or less   $900
       
  Domestic Graduate    
28 9+   $1,100
29 6 to 8   $900
30 5 to 2   $700
31 1   $400
       
  International Graduate    
32 9+   $900
33 6 to 8   $700
34 5 to 2   $500
35 1   $300

Cares Act Reporting

The Coronavirus Aid, Relief and Economic Security (CARES) Act was passed by Congress to provide economic relief from COVID-19. One of the sections established the Higher Education Emergency Relief Fund (HEERF) to help students and higher education institutions alleviate the expenses related to the disruption of campus operations due to the pandemic.

  1. Lincoln University has signed and returned to the U.S. Department of Education the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act, under section 314(a)(1) of the CRRSA Act, and under section 2003 of the ARP Act to provide Emergency Financial Aid Grants to students.

  2. Pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under Section 18004(a)(1) of the CARES Act, Lincoln University has received $155,054 (representing 50% of the total formula allocation of $310,107) in June 2020.

    Pursuant to section 314(a)(1) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Lincoln University has received a second grant of $155,054 in January 2021.

    Pursuant to section 2003 of the American Rescue Plan (ARP) Act of 2021. Lincoln University has received a third grant of $310,234 in May 2021.

  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of June 30, 2021 is $155,054; and under section 314(a)(1) of the CRRSA Act, 2021 as of June 30, 2021 is $91,196.

  4. The estimated total number of Lincoln University students eligible to participate in the student financial aid programs under Section 484 of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act in June 2020 is fifty (50).

  5. The total cumulative number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act and under section 314(a)(1) of the CRRSA Act is eighty-one (81).

  6. Eligible students who receive the Emergency Financial Aid Grants are identified based on their financial aid applications for an award up to $3,150 for expenses based on need assessment related to the cost of attendance. Students must be able to produce documentation of expenses incurred, if requested.

  7. The instructions, directions, or guidance and the method(s) used by Lincoln University to determine the amount of financial aid grants under Section 18004(a)(1) of the CARES Act, under section 314(a)(1) of the CRRSA, and section 2003 of the ARP Act to be awarded to each applicant is updated and posted here.

Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion

Please view the reports here: 1st Report , 2nd Report, 3rd Report and 4th Report.